RCHD: Organizers Need To Submit Plans For Events With 250+ Attendees

All event organizers in the State of Indiana will be required to submit plans for events with more than 250 attendees.

(Ripley County, Ind.) – Guidelines have been put in place for event organizers in Ripley County planning to have more than 250 attendees.

A recent executive order from Governor Eric Holcomb requires all event organizers within the State of Indiana to develop and submit plans for events with more than 250 attendees to the Ripley County Health Department.

The requirement applies to all season and special events including fairs, festivals, parades, graduations, outdoor concerts, outdoor movies, family reunions, conferences or weddings.

Plans must be submitted 14 business days prior to the event and should address the following:

Capacity Limits

• Steps shall be taken to ensure capacity does not exceed the limits set by the Indiana Governor Executive Order

Guest Information

• Event organizers shall maintain a list of event attendees for 30 days following the end of the event.
• Ensure guests are informed to stay home if sick or part of a vulnerable population. Ensure guests are informed to stay home if sick, part of the vulnerable population, have recently traveled to a known COVID-19 problem area as well if have had recent contact with a presumptive COVID-19 positive or confirmed COVID-19 positive.

Staff and Volunteer Screening

• Plans must be in place for screening of guests upon arrival for COVID-19 symptoms.

Social Distancing Measures

• Multiple entrances/exits, designated seating, one-way traffic flow, signage, ground markings.

Increased Sanitation

• Detailed steps must be outlined for property sanitizing event venue including restrooms and frequently touched surfaces.

Face Coverings

• Per the Indiana Governor’s Executive Order, effective July 27, 2020, face coverings are required for anyone 8 years or older in all indoor public spaces, commercial entities, transportation services, or in outside public spaces when social distancing or 6 feet cannot be maintained.

Compliance

• Event organizers must identify an event staff or volunteer to make sure people are adhering to the plan.

Approval

• Ripley County Health Department must review, approve/disapprove, in writing, all plans prior to the event occurring.

Event organizers may submit plans by email to rchdcovid@ripleycounty.com or by mail to RCHD, P.O. Box 745, Versailles, IN 47042.